A notary is an official who has been given the power to verify and certify documents. These papers may be utilized in any part of the world by a private or public firm. Any record that has been notarized can be accepted in a court of law as evidence of its legitimacy. It also verifies that a reputable firm created the document.
Therefore, a notary officer acts as an unbiased witness in signing essential papers, and you can hire them anywhere when it comes to non-contentious matters concerning company financial transactions. Plus, they are also involved in the signing of contracts. However, thanks to technological up-gradation, you can notarize documents online. Besides this, there are certain things you should know before using the internet to notarize paperwork.
- How are Online Notary Services Different?
A notarization service is convenient for getting your documents notarized without going to a physical notary. Online notarization services are available 24/7 and can be done from the comfort of your own home. The main difference between an online notary and a regular one is that the former can remotely verify a person’s identity.
On the other hand, the latter has to be physically present. There are various types of documents that can be notarized online, including contracts, powers of attorney, affidavits, and deed polls. For an Online Nottarization to occur, both parties must appear in front of the webcam simultaneously, and each individual will have to show their government-issued photo ID. Remember, having 100% complete documents is mandatory while preparing for an online notary.
The identification process is done through video conferencing software like Skype or Zoom. After the signatories have been identified, they will each have to sign the document electronically. Once this is done, the notary will add their official seal to the document. This process is known as electronic notarization or e-notarization.
A few states in the US allow notarizing the documents online. However, this is only possible if both parties are located in the same state. The signatories must also be physically present in front of the webcam and have their IDs ready. Besides, online notarization is not possible across state lines. This is because each state has its laws regarding the matter, so if you’re planning on getting your documents notarized online, ensure to check your state’s requirements first.
Key Points that you must Consider when Getting your Documents Notarized Online:
- Ensure to choose a reputable service provider. Many companies offer this service, so it’s recommendable to research before settling on one.
- Ensure to have your government-issued photo ID ready on the day of your appointment.
- Determine your state’s requirements regarding online notarization.
- Remember that online notarization is only possible if both parties are located in the same state.
- Benefits of Online Notary
- Convenience
One of the most significant benefits of using an online notary is its convenience. You can get your documents notarized from the comfort of your own home. All you need is a computer with a webcam and an internet connection.
- It’s Cost-Effective
Another advantage of using an online notary is that it’s more cost-effective than a regular notary. You don’t have to pay for travel expenses or take time off work to do the process.
- Fast
Online notarization is also faster than traditional notarization. Everything can be done electronically, so there’s no need to wait in line or make an appointment. It could be a real-time-saver, primarily when you are occupied at work.
- Safe
One of the people’s main concerns about notarizing documents online is safety. However, as long as you choose a reputable company, you shouldn’t have any problems. Your personal information will be securely stored, and the process will be completely confidential.
- Reliable
Another benefit of using an online notary is more reliable than traditional notarization. Everything is done electronically, so there’s no need to worry about lost, damaged, or stolen documents.
- Drawbacks of Online Notary
- Not Available in all States
One of the biggest problems with using an online notary is that it is unavailable in all states. This is because each state has its laws regarding the matter. If you’re planning on getting your documents notarized online, check your state’s requirements first.
- Requires both Parties to be in the same State
Both parties must be located in the same state. This is because online notarization is only possible if both parties are located in the same state.
- Can be more Expensive
While online notarization can be more cost-effective than traditional notarization, it can also be more expensive. You might have to pay for things like webcam rental or internet service.
- Can be Slower
The process of online notarization can slow down due to technical glitches or server issues.
Conclusion
Notarizing documents online is a convenient way to get your documents notarized. However, there are a few things that you need to consider before using this service. Consider a reputable company and have your documents ready on the day of your appointment.
