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Why Your Office Environment Can Have an Effect on Your Client During Meetings

by Rebecca Daniel

Why should you look for the best Google Meet background? Your background goes a long way toward creating the right atmosphere during client meetings. To make a good impression on people you’re doing business with, you must invest in the right software and a dedicated meeting space.

Why Does Your Office Environment Matter?

Your office impacts clients’ perception of your business. Even small details can cause unease, undermining the trust you’ve carefully built. If you set up shop in any old place, you may encounter the following issues.

Clients Can Notice Unprofessional Environments

It should be immediately apparent to your clients that you’re in a professional space. There shouldn’t be any questionable posters or inappropriate signs in the background. An unprofessional environment implies your company doesn’t take its business seriously.

The Decor Can Leave a Bad Impression

Clients may judge your company if your decor is outdated or clashing. While you don’t need to be on top of every interior design trend, you should have a neat backdrop that’s easy on the eyes. Neutral colors are a great place to start, as they’re calming and match many other hues. The following are excellent shades for a meeting space:

  • Gray
  • Off-white
  • Tan

How Can You Create a Professional Environment for Client Meetings?

You don’t have to rent a conference room to create the right meeting environment. With just a few minor adjustments, you can make your current setup conducive to virtual collaboration.

Use a Virtual Background

One of the easiest ways to present a professional image is using a virtual background. Many companies offer an office background with logo, ensuring every conference is a branding opportunity. If you’re a small business owner, you can customize your own background with online generators.

Clear Off Your Desk

A cluttered desk can distract you and the person you’re talking to. Before you start the video conference, clear off your work surface. It’s best to designate a space for all of your belongings and keep them there when not in use, but that’s not doable for everyone. If you tend to keep random objects on your desk, tuck them out of sight for the duration of your meeting.

Set Up in a Quiet Place

When on a video conference, you need a quiet space where you won’t be interrupted. The silence isn’t just for your benefit — your clients won’t appreciate outside noise. If you work at home, close the door to your office. If you don’t have a room to yourself, you can reserve one at your local library or visit a remote work hub.

Pay Attention to Lighting

Lighting has a huge impact on the meeting atmosphere. Without adequate lighting, partners can’t read your expression or see your location. At worst, they may find the encounter shady.

The best source is natural light. If you can, sit near a window. If natural lighting isn’t available, set up a ring light to ensure you’re fully illuminated.

Learning how to set virtual background in Teams is relatively easy. Once you get the hang of it, you’ll always be prepared for meeting with potential customers.

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