Data has become an important asset to the companies nowadays, considering the fact that a major share of their data occupies the internal servers and cloud storages. With the addition of new tools, data management and its protection has become streamlined, making it possible for the organisations to better their operational efforts regarding data related tasks. Outsourcing Data cleansing services to a 3rd party vendor helps an organization to strategize cost effective methodology to enhance business output.
Data cleansing is an analytical process. It can be a challenging task to pick one among the many data cleansing companies. But, a systematic analysis and research can help one find the best fit. Here are the things to consider while choosing one among the data cleansing companies:
1. Prioritise your requirements
The most essential aspect of outsourcing data entry tasks is to identify and prioritise your requirements. Many organisations do not focus on this aspect and thus their quest to find the most appropriate data cleansing company ends up in disappointment.
- Make a structured list of all the data which needs cleansing.
- Analyse your database.
- Highlight the areas with problems in your database.
- Draft proper data cleansing standards.
Refer the aforementioned points before connecting with a data outsourcing company. In addition, segregate the files or data to be processed and do share the required efficiency rate with the cleansing company.
2. Go through the profiles of data cleansing companies
Research the profiles of multiple data cleansing companies and compile a detailed format of their portfolio. Get to know about their overall experience and expertise. Refer individual profiles and reach them out one by one. After that, compare the deals and choose the one that fits your needs.
3. Discuss the budget and communication medium
While you may not mind paying more to avail high quality services but generalizing your financial differentiators will certainly help you stick to a reasonably priced deal. Set timelines and confer your budget with the cleansing company. Insist for utmost transparency while discussing the communication mediums and deadlines. The communication needs to be seamless for better results.
4. Ask for a data cleansing trial
Try to get a data cleansing trial if possible. You can share your old data or files with the data cleansing companies and ask them for scrutiny. A team of good data analysts would be able to clean and sort the data, flag mistakes and suggest essential changes.
While outsourcing data entry cleansing task, choose a company that serves all your requirements, keeping your budget in mind. It is not wrong to expect a high level of accuracy from your data-cleansing partner. The final data prepared by your cleansing partner must be error free and export ready. It should not have any adverse impact on the business of your organisation. It is imperative to share a well laid out plan entailing your data cleansing needs with your vendor beforehand. Your data cleanser should know whether your needs are short term or long term.
